Raffle Chairperson

Establish points of sale with a few local store owners.  Some of our prize donors are willing also to sell tickets.  Monitor sales; pick up cash and deliver new supply of tickets as needed.

Organize selling of tickets at various events.  Work with Volunteer Coordinator on that.   See spreadsheet for events.

Be responsible for cash, floats.  Reconcile cash with tickets sold. Deliver to office.

Pick up unsold tickets that are at retail outlets before the draw at the end of July.  Reconcile all tickets.

Cash collected and make sure that all tickets are accounted for, both sold and unsold.

Prepare for the draw by unstapling all sold books.  This can be done with the Board’s help at the meeting where the winners are drawn.

Phone all winners and arrange for them to pick up their prizes.  Send list of winners for posting on website.

If possible submit picture of winner receiving prize as press release to the newspapers.

Two season’s passes are provided.

Join the Board of Directors  Read more about the Board of Directors here.

Become Membership Chairperson Find out more here.

Become Volunteer Coordinator   Find out more here.

Volunteer Coordinator

Maintains list of volunteers including complete mailing addresses, phone numbers, email addresses and status of volunteers.  A spreadsheet with the current list is supplied.  Also keep a record of what volunteers are prepared to do, ie. what kinds of jobs and what level of involvement.

Liaise with Valley Links, Newcomers Club and other Comox Valley clubs to recruit new volunteers. Train new volunteers.

Work closely with the Board of Directors, the office and camp staff and the raffle chairman to provide volunteers for events. These include the Festival of Summer Sounds, selling raffle tickets, helping with home concerts and any other events we will host, helping with office mail outs, work on the housing committee, establish a phone (or email) tree, transport students ,  help in the kitchen at camp, organize and run concession for concerts,  or help on registration day.

Skills needed: email (check daily), spreadsheet familiarity, ability to organize, communicate clearly, delegate and be a TEAM player.  A background in human resources would be an asset.

Time required: From August through May, one hour a week on average.  June, about 5 hours a week.  July 5-10 hours a week to manage (not do) volunteer activity.

Two seasons passes are provided.

Join the Board of Directors  Read more about the Board of Directors here.

Become Membership Chairperson Find out more here.

Become a Raffle Chairperson  Find out more here.